Procurement News Archive


Upcoming Regional Procurement Fair, at WCU Graduate Business Center, September 28th (posted 9-11-2017)


Purchasing Promotional Items (posted 3-8-2017)

We receive numerous purchase requisitions (PRs) throughout the year for various promotional items. To date, most of those seem to be sourced with a single supplier. While the supplier performs satisfactorily, we want to avoid the possible perception of serial contracting.

There are a number of other vendors, especially in the Pennsylvania, that provide comparable services and are approved to utilize our logos. Please check the Athletics Department webpage to get a list of vendors and refer to link below.

PA Vendors:

1. Central Sports & Grafix – Bloomsburg ( )
2. Keystone Advertising Specialties – Muncy ( )
3. Trautman Assoc. – Shamokin Dam ( /
4. All Sports America – Northumberland ( /
5. Tuttle marketing Services – West Chester ( )
6. League Collegiate Wear – Bridgeport ( /

We ask for your cooperation in soliciting any of the above or others to see if they can also serve your needs.


Enterprise - car pickup location change (posted 1-14-2016)

Effective January 19, 2016 the new location for drop off and pick-up of Enterprise rental cars has changed. The new location is the faculty/staff red parking lot #4 adjacent to and west of the Waller Building, and adjacent to and north of the Andruss Building. When entering the lot, the first two spaces on the immediate right will be signed for rental car parking, and the key drop box is next to the first parking space. All rental car keys for pick up on or after January 19th will be delivered to the University Police. The police staff will verify that the correct person is receiving the car keys and contract by checking the person’s picture identification card against the contract name.


Enterprise - new car rental rates - Effective October 1, 2015 (posted 9-28-2015)

Fleet Guide

Staples Family and Friends Discount (posted 8-24-2015)

From August 23 - 29, you and your Friends & Family can take advantage of 15% off in our stores.

Coupon here!

Year End Cut Off Dates (posted 5-11-2015)

Cutoff for Check Disbursements

The Accounts Payable Department will cease printing checks Thursday, June 25, 2015 at 2:00 PM and will resume processing on Tuesday, July 7, 2015 at 8:00 AM. This is necessary for AP to clear up the business of the 14/15 fiscal year and complete data collection for the financial reports required by the Chancellor’s Office.

All travel expense vouchers for travel completed through the early part of June, 2015 should be submitted to Accounts Payable, as well as other payment requests, no later than Wednesday June 17, 2015 at 4:00 PM to allow sufficient processing time prior to disbursement cutoff.

Travel Expenses for Fiscal Year 14/15

Please be advised it is essential that all travel expense vouchers for travel taking place prior to and including June 30, 2015 reach the Accounts Payable Office no later than the close of Business on Friday, July 10, 2014. This will allow sufficient processing time for these expenses to be recorded in Fiscal Year 14/15.

Note: if you are not using ESS Travel Management, please refrain from entering funds reservations for travel that will take place after June 30, 2015 until after July 1, 2015.

Purchasing Card

The cutoff for use of the Purchasing Card for Fiscal Year 14/15 is Friday, June 26, 2015. This will allow for sufficient time for processing June transactions and the recording of expenses in this Fiscal Year. You may resume use of the card again Wednesday, July 1, 2015. Transactions beginning July 1 will be recorded in the new Fiscal Year 15/16.

Public Bidding Limit Raised (posted 1-7-2015)

Each year the Department of Labor & Industry is required by statute to publish changes to the base amounts triggering the requirement for public bids, telephonic bids and/or separate bids for certain contracts.

The limit for public bidding under the portion of the School Code applicable to PASSHE was raised for 2015 from $19,100 to $19,400 effective January 1, 2015. This updated amount applies to all procurements, including construction. Notice of the increase was published in the Pennsylvania Bulletin on December 13, 2014.


Purchase Requisitions Pending Approval (posted 10-17-2014)

New functionality has been enabled whereby purchase requisition (PR) approvers will receive an email when they have not approved a document still in their queue after a certain period of time.
• 1st reminder = three calendar days after the initial e-mail was sent out
• Future reminders = one week (7 calendar days) from the 1st reminder e-mail
• The remainder will be sent to those that currently get e-mail notifications (workflow approvers).

Example of a PR message: The PR approval process is based at the line item level, therefore each line will be specified on the e-mail.

Update Procurement Savings

PaymentNet Computer Re-registration (posted 8-28-2014)

To update our security protocols, all PaymentNet users will be prompted to re-register their computers when logging in beginning on August 18. We apologize for the inconvenience. Information about the computer registration process can be accessed from the Resources section of the login page.

Public Bidding Limit Raised (posted 1-8-2014)

Each year the Department of Labor and Industry is required by the below-listed statutes to publish changes to the base amounts triggering the requirement for public bids, telephonic bids and/or separate bids for certain contracts.

The limit for public bidding under the portion of the School Code applicable to PASSHE was raised from $18,900 to $19,100, effective January 1, 2014.

Portal Requisitioning (posted 1-7-2014)

Please see below for recent enhancements to portal requisitioning functionality.


PCard Reminders (posted 10-2-2013)

1. Provide your birth month and day in four digit format when asked for your employee ID or social security number.
2. If you are not able to choose a different commitment item and/or cost center when doing your reconciliation, it is due to the JPMC website’s incompatibility with Internet Explorer 9. Please follow the instructions below:

If Internet Explorer recognizes a webpage that isn't compatible, the Compatibility View button is shown on the Address bar. To turn Compatibility View on, click the Compatibility View button to make the icon change from an outline to a solid color.

The Compatibility View button:

Attention Vendors: Procurement Fair (posted 10-2-2013)

The Regional Procurement Fair, hosted by West Chester University, is a great opportunity to meet with the procurement staff at West Chester, Millersville, Bloomsburg, Shippensburg, Kutztown and East Stroudsburg Universities and the PA State System of Higher Education to learn about how to do business with PASSHE and the Universities. This is a free event. Registration and full details

Purchase Requisitions and Invoices (posted 9-17-2013)

Requisitioners are reminded if entering a purchase requisition (PR) in conjunction with receipt of an invoice; presumably following RO approval, they should forward the original vendor invoice to the Procurement Office.

In the case where a purchase order (PO) has been issued and an invoice is received from the vendor by the requisitioner or requester the invoice should be forwarded to Accounts Payable.

Procedure - Return of Reserved Vehicles (posted 9-5-2013)

Vehicle return procedures are now available on the university Vehicle Reservations web page. Please refer to these when reserving a vehicle. They are found near the bottom of the page, under Resources and Forms.

Styrofoam Recycling (posted 8-26-2013)

Styrofoam packing material can now be brought to the Receiving Department for recycling. Only white (no color) styrofoam with no glue can be accepted.

Staples Product Demonstration

Posted on March 15, 2013

Employees attended a product demonstration session where they met with Staples representatives and learned about efficiency techniques and were given some tips from 3M and Sanford.

Wednesday, April 10, 11-12 pm, Andruss Library, Schweiker Room

Staples Customer Appreciation

Posted on March 14, 2013

Staples offered a personal discount at Staples stores or online at The savings were for personal use (not for use with BU’s Staples Advantage ordering site).

New Employee Welcome

Posted on February 14, 2013

Brandi Yagle joined the BU Procurement Office as a Purchasing Agent on February 18th. Brandi is a Graduate of The Pennsylvania State University with a Bachelor’s in Business Administration. Most recently as a Complex Procurement Consultant, Brandi managed various solicitations and contracts through the Request for Proposals and Invitation to Qualify processes at the PA Department of General Services (DGS), Bureau of Procurement.

Prior to that, at DGS she managed Agricultural and Environmental Services contracts, including the bid process (Invitation for Bids, Request for Proposals, Invitation to Qualify) through contract award/daily contract management.

Brandi resides in Danville with her husband and two-year old son.

Attention Pcard Users – New Paymentnet Log On Screen beginning January 27, 2013

Posted on January 11, 2013

SAP – Material Group Approval Limit Change

Posted on January 10, 2013

We have changed the SAP purchase requisition special approver limit on material group 00172; Desktop Printers from $1,000.00 to $200.00.

Please use Material Group 00172 for the purchase of Desktop Printers, rather than the broader Computer Hardware material group (00260). This will aid in the purchase requisition special approval process as well as more accurately capturing spend data.


Purchasing Card Security Tips

Posted on November 28, 2012

View JP Morgan’s important security tips for keeping your Pcard and account secure.

SAP – Dollars Spent

Posted on November 27, 2012

Departments are able to run a report in SAP to view dollars spent.

Print Shop Modernization Project

Posted on November 27, 2012

Print Shop Modernization Project featuring the all new Oce VarioPrint DP135.

Upcoming Ergonomics Seminar sponsored by Staples

Posted on October 24, 2012

Employees attended a seminar to learn how to improve their ergonomic awareness, practice, and execution in an office setting. The session was sponsored by Staples.

Copier Device Recommendations

Posted on October 23, 2012

As a follow-up to the comprehensive institutional assessment of our printing, scanning, copying and facsimile services and devices, we have developed a list of recommended copy, fax, scan equipment for faculty and staff.

The recommendations published at the link below specify the preferred machine based upon monthly usage and functions required. Each device has a link which provides detailed manufacturer specifications. When ready to order, please contact the Procurement Office for budget pricing and cost per page for maintenance and supplies.

We would ask that offices comply with the recommendations herein for future requirements. If there are unique requirements that necessitate a deviation please consult with Technology Support Services. Thank you for your cooperation.